For carriers and 3PL operators

The goods are your client’s. The responsibility is yours.

WooCargo is the transport and warehouse management platform for carriers and logistics providers, with or without a warehouse of their own. AI turns your clients’ emails into orders, the day’s routing is done automatically with one click, the driver scans at loading and the recipient signs at the door. You know where every shipment is and which client it belongs to at any moment, and you can prove it.

Create an account Sign in

At a glance

Orders from emails with AI
Automatic routing
Driver app for Android and iPhone
Greek digital delivery note
Barcodes and labels
Partner network and depots
Cash on delivery
A warehouse for many clients
A client portal under your brand
Conversations and notifications
Price lists and month close
The office on the phone

How it works

Step 1

Order

The client enters it in their own portal or emails it to your company’s mailbox. AI reads the text and the attachments, recognises the client from the sender and presents the lines for your approval. Alternatively, import from Excel or from a partner carrier’s manifest. Every address is verified on the map the moment it is typed.

Step 2

Storage, where there is a warehouse

Scanner receiving, put-away to a bin, stock per client, lot and expiry date. For transport-only carriers this step is skipped: the goods travel from sender to recipient, or pass through your premises only to be cross-docked.

Step 3

Automatic routing

The order queue, the fleet and the map on one screen. With one click the algorithm spreads the stops across the vehicles by their pallet and cubic capacity, finds the best sequence, computes the times with the real traffic of each hour and schedules a second run on the same vehicle as soon as it returns. Anything bound for remote areas or the islands leaves with a manifest to the partner for that area.

Step 4

Delivery

The driver confirms the load by scanning the labels and collects a signature or photo at the door. Tax-authority declarations are submitted automatically, the recipient follows the progress of the delivery, the client is notified by email, and you know who holds every cash-on-delivery amount.

All of your freight on one platform

From the client’s first message to the recipient’s signature, with your own fleet or through partners, with or without a warehouse. Features switch on according to the way your company works.

Orders from emails with AI

Every company gets its own order mailbox. The client forwards their email, with one address or twenty, and the system recognises recipients, phones, parcels, pallets and cash-on-delivery amounts, fills in from your address book and flags likely duplicates. It also reads PDFs, Excel files and a photo from the phone. Nothing is entered without your approval.

An AI assistant for the office

Ask in plain words what is still open for a city, where a driver is or which routes are running now, and the assistant answers from the day’s data. Give it a client’s text and it prepares the orders. It proposes actions, but nothing runs without your confirmation.

Addresses that are verified

Every address is checked on the map as it is entered: you see whether the door, only the street or only the area was found, and you move the pin by hand where the map differs from reality. The route is planned to the right spot and the driver does not search.

Greek digital delivery note

Loading, transshipment and delivery outcome are declared to myDATA automatically, from the driver’s scans. The warehouse issues its own delivery note with a QR code on the labels, one group QR covers a vehicle’s whole load, and the partner carrier declares with its own credentials from the page you send it. Ready for the obligation of 1 January 2027.

Barcodes at every stage

Bin, pallet and parcel labels with barcodes, at thermal-printer label size. Read them with a handheld scanner or the phone’s camera at receiving, put-away, stock counts and loading. The product’s EAN is matched first.

Automatic routing on one screen

The order queue, each vehicle’s routes, the vehicles’ position on the road and the map, together. With one click day planning spreads the stops over the whole fleet in the best sequence and never puts a piece in a vehicle it does not fit. Final adjustments are made by dragging on the map, and arrival times come from your area’s hourly traffic profile.

Driver app

On the driver’s phone, Android or iPhone: the day’s routes, a scanned load check, a signature or photo at each stop, a reason when a delivery is not completed, pick-up of bundles from partner depots and direct contact with the office. The recipient follows the delivery from a link.

Conversations with clients and drivers

Every order has its own conversation with the client and internal office notes. The driver sends a message and a photo from the stop, the client replies from the portal or simply by replying to the email, and everyone is notified at once, on the computer and on the phone.

The office on the phone

The director and the dispatcher follow the day from the phone: what needs attention, which vehicles are on the road, orders, messages. They approve the mailbox’s orders, enter new ones from text or a photo and assign them to a route.

Partner network and depots

Set which partner covers each postcode and island. Shipments leave with a manifest, the partner reports deliveries from a link or from Excel, and its monthly statement is checked against the cost you had agreed. The line between your own branches works through the same mechanism.

Cash on delivery under full control

At any moment you know what partners collected and owe you, what you hold and what you owe each client. Remittances are recorded with the partner’s fee, whether it is withheld from the amount or charged on its statement.

Price lists, costing and month close

Rates by zone and weight for parcels, per pallet or cubic metre for large freight, per standard packaging and quantity from zone to zone, storage charges for those with a warehouse, and surcharges (tail lift, floor delivery, appointment, waiting) only when the order calls for them. The month closes with a statement per client and an export for the accounts department, and you see profitability per client, zone and partner.

One warehouse, many clients

Many clients’ goods in the same building, by bin, lot, condition and expiry, without ever mixing one client’s stock with another’s. Every movement records who made it, when and why. Nothing is deleted, every mistake is reversed.

A client portal under your brand

Each of your clients has their own access, with your logo and colours: orders, deliveries, stock and the monthly statement. They are notified automatically by email on pickup, delivery or a failed attempt, with settings per client. Fewer phone calls about the progress of an order, while your staff see all clients from one screen.

Roles and permissions per position

Director, dispatcher, accountant, warehouse staff, driver. Warehouse staff work from a phone at the dock and see only their warehouses, drivers only their routes, the accountant the finances without touching the movements.

Frequently asked questions

Who is WooCargo for?: Carriers, with or without a warehouse of their own and with one or more branches, and logistics providers (3PL) that store and distribute goods on behalf of others. Their clients get their own portal for their orders and stock.
I only move freight, with no storage for others. Does it cover my case?: Yes. Transport orders need no stock: pickup from the sender or drop-off of the parcels at your premises, a route and a delivery, or hand-over to a partner depot for distant destinations. The warehouse features simply do not appear in your menu. Two branches with a line between them are supported as well.
Does it cover the Greek digital delivery note?: Yes, for carriers in Greece. The duty to declare loading, transshipment and receipt applies from 1 January 2027 and WooCargo is already ready: enter your myDATA credentials in the settings and the declarations are submitted from the driver’s scans. When your warehouse ships a client’s goods, it issues the delivery note itself, with a QR code on the labels.
Does the AI enter orders without a check?: No. Whether you paste text or an email arrives in your mailbox, it is turned into order lines that you see in a table, correct and approve. The same text a second time does not create duplicate orders. Over time the system learns which sender corresponds to which client.
How is routing done?: Automatically. You pick the day and the available vehicles, and the algorithm distributes the orders across routes in the best stop sequence, respecting each vehicle’s capacity, the recipients’ time windows and the traffic of each hour. You see the result on the map and change whatever you like by hand before sending it to the drivers.
Which scanner and printer do I need?: Any handheld scanner that works as a keyboard, wired or Bluetooth. On a phone the camera is enough. Labels are exported as a PDF at label size, for a thermal printer.
Is there an app for drivers?: Yes, for Android and iPhone. Drivers open their route, confirm the load by scanning, collect a signature or photo at each stop or record the failure reason, pick up bundles from partner depots and talk to the office. The vehicle’s position shows on the office map and the recipient follows the delivery from a link.
How do the office, the drivers and the clients communicate?: Inside the platform. Every order has a conversation with the client, every driver a direct conversation with the office, and messages arrive with a notification on the computer and on the phone. The client can also reply from their email.
Can I store several clients’ goods in the same warehouse?: Yes, that is the system’s core design. Stock is kept per client, product, lot and condition, inside a warehouse that belongs to you.
Does it replace my accounting or invoicing software?: No. WooCargo keeps no books. It works out the charges to your clients, closes the month with a statement per client and exports the figures for the accounts department. Invoices are issued by the invoicing software you already use.
How do I start? My data is in Excel.: Clients, bins, items, opening stock, recipient addresses and price lists are imported from Excel or CSV, and the column mapping is kept for the next import. A new company starts with ready-made zones for its country and the standard delivery failure reasons, so the first order goes in the same day.
Where is my data hosted?: On servers in Frankfurt, within the European Union, as set out in the Terms of Service and the Data Processing Agreement. Each of your clients’ stock and movements are visible only to you and to them.

Organise your freight starting today

Create an account, enter your first client and forward their first order to your mailbox.

Create an account